Institute Change in SSN Use
To All Faculty/Staff
Effective March 1, 2003, a Georgia Tech Identification
Number, known as gtID#, will be assigned to all current Georgia
Tech students, faculty, staff, affiliates, and associates.
The new gtID# will allow Georgia Tech to stop the common
practice of identifying individuals by their social security
numbers (SSNs). Changes in business practices, along with
the increased number of automated systems in use across the
campus, has created the need to be able to identify all Georgia
Tech constituents by a single unique identifier. New Tech
constituents will be assigned a gtID# as part of the normal
administrative processes when they join Georgia Tech.
Georgia Tech will continue to collect and use SSNs where
legally required. However, SSNs will no longer be used as
the key identifier in our automated systems. This will help
protect individual privacy and greatly reduce the risk of
identification theft for the Georgia Tech community as established
in the Institute’s new Social Security policy.
When will I use my gtID#?
All employees are assigned an Employee ID when they are
hired. This identifier is mainly used for processing within
the PeopleSoft system. For this reason, your Employee ID
will not change. The Employee ID will continue to be used
in all OHR administrative processes and AP travel reimbursements.
Applications, like OSCAR, requiring your social security
number for logon purposes will now require your gtID#. A
gtID# “lookup link” will be provided on an application’s
login page so you can quickly find your gtID# when needed.
Please note - Banner users - You were assigned a PIN to
use when logging on to OSCAR. Your PIN is not changing. However,
this PIN is like any other password; you should change it
frequently. Date of birth, gtID#, SSN, or any other obvious
piece of information should never be used as a PIN. After
you logon to the secured access on OSCAR, go to the "Personal
Information Menu" and change your PIN. This is an important
step you can take to help protect your own identity information.
Do I need a new BuzzCard?
No, it is not necessary to obtain a new BuzzCard. Your current
card will still be accepted across the campus without any
interruption in service. After March 1, 2003 you will have the
option of obtaining a new BuzzCard at no charge. The new
BuzzCard displays your gtID# on the front of the card. Please
note, you will be required to exchange your current BuzzCard
for the new BuzzCard design, which contains the gtID#.
Who will receive a gtID# and why?
The Georgia Tech population is comprised of many other groups
besides faculty, staff, and students. These other groups
- like consultants, temps, visiting scholars/researchers,
and alumni – will use the gtID# to be identified as
eligible participants to receive appropriate services such
as the BuzzCard, parking, or SAC privileges. The gtID# will
be used campus-wide as the unique identifier for many business
What is my new gtID#?
After March 1, 2003 you will be able to look up your new gtID#
Visit this gtID# Information web site to learn more about
the purpose and use of the new gtID#. Questions? E-mail