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This page last updated April 19, 2010 12:33 PM

SSN Policy and Disclosure

 
Impact Project Announcements Project Timeline & Status SSN
 
Policy Applicants and Students Employees and Affiliates

Employees & Affiliates SSN Disclosure Statement

SSN required on HR forms for Employees:

Federal tax regulations require us to request a SSN from every employee who is paid compensation. Employee SSN’s are maintained and used by the Institute for payroll and benefits purposes, to verify employment history, and are reported to Federal and state agencies on forms required by law or for benefits purposes. Except as mandated by law or as required by the Board of Regents of the University System of Georgia or as required for benefit purposes, the Institute will not disclose an employee's SSN to anyone outside the Institute without the employee s consent. Failure to provide a SSN may result in the withdrawal of an offer of employment and/or the denial of benefits. Georgia Tech is working to minimize the use of Social Security numbers within its business processes. For more information please refer to Georgia Tech's Social Security Number policy.

SSN required by third party form (such as benefit form):

At times the Institute may provide you with forms on the behalf of benefit providers and other organizations. Many of these forms require your Social Security number. As private companies it is within their rights to require you to provide your SSN in order to provide the requested service. These services typically include but are not limited to health and life insurance, retirement benefits, and employment verification. In addition, many State and Federal forms will also request your SSN. In addition to tax and other compensation-related forms these may include background checks for security sensitive positions, Board of Regents reports, and immigration-related documents among others. If you feel one of these third parties has misused your SSN, please refer the matter to the Associate VP for Human Resources as well as the party in question.

Voluntary (optional) provision of the SSN (for services to non-employees)

Georgia Tech is requesting your Social Security number (SSN) in order to expedite _[fill in as required]______. Providing your SSN may minimize administrative delays associated with the requested service. Except as mandated by law or as required by the Board of Regents of the University System of Georgia, the Institute will not disclose an individual's SSN to anyone outside the Institute without their consent. Georgia Tech is working to minimize the use of Social Security numbers within its business processes. For more information please refer to Georgia Tech's Social Security Number policy.