Employees & Affiliates SSN Disclosure
SSN required on HR forms for Employees:
Federal tax regulations require us to request a SSN from
every employee who is paid compensation. Employee SSN’s
are maintained and used by the Institute for payroll and
benefits purposes, to verify employment history, and are
reported to Federal and state agencies on forms required
by law or for benefits purposes. Except as mandated by
law or as required by the Board of Regents of the University
System of Georgia or as required for benefit purposes,
the Institute will not disclose an employee's SSN to anyone
outside the Institute without the employee s consent. Failure
to provide a SSN may result in the withdrawal of an offer
of employment and/or the denial of benefits. Georgia Tech
is working to minimize the use of Social Security numbers
within its business processes. For more information please
refer to Georgia Tech's Social Security Number policy.
SSN required by third party form (such as benefit form):
At times the Institute may provide you with forms on the
behalf of benefit providers and other organizations. Many
of these forms require your Social Security number. As
private companies it is within their rights to require
you to provide your SSN in order to provide the requested
service. These services typically include but are not limited
to health and life insurance, retirement benefits, and
employment verification. In addition, many State and Federal
forms will also request your SSN. In addition to tax and
other compensation-related forms these may include background
checks for security sensitive positions, Board of Regents
reports, and immigration-related documents among others.
If you feel one of these third parties has misused your
SSN, please refer the matter to the Associate VP for Human
Resources as well as the party in question.
Voluntary (optional) provision of the SSN (for services
Georgia Tech is requesting your Social Security number
(SSN) in order to expedite _[fill in as required]______.
Providing your SSN may minimize administrative delays associated
with the requested service. Except as mandated by law or
as required by the Board of Regents of the University System
of Georgia, the Institute will not disclose an individual's
SSN to anyone outside the Institute without their consent.
Georgia Tech is working to minimize the use of Social Security
numbers within its business processes. For more information
please refer to Georgia Tech's Social Security Number policy.